Smart invoice editor
Pick a customer and items. VAT, totals, due date and the date of service fill in for you.
Everything you need to invoice, get paid and stay compliant
Paply covers the whole life of an invoice, from the first draft to the archive, for both the invoices you send and the bills you receive.
AI assistants · On Core, Pro and Enterprise
Ask your AI assistant about your invoices
Connect Claude, ChatGPT, Cursor or another assistant that supports Model Context Protocol (MCP) to one Paply company. You sign in to Paply and pick the company, an access level and how long access lasts. The assistant can only do what your own role allows.
Read only
Look up invoices (issued and received), estimates, orders, purchase orders, customers and suppliers, items, totals and overdue amounts.
Read and create drafts
Also prepare draft invoices, estimates, customer orders and purchase orders, and add customers, suppliers and items. A person checks and confirms every draft in Paply.
It can never send, issue or fiscalize invoices, pay or record payments, change bank details, delete or cancel anything, or change settings or users. Company admins decide whether it's on, can require approval for new connections, see an activity log and disconnect it at any time. On Core, Pro and Enterprise.
How to connect your assistantInvoicing that gets the details right
Fast to create, correct by default and designed the way you want your invoices to look.
Drag-and-drop template designer
Your logo, colours, layout, signature and stamp. Design once, use on every invoice.
Numbering series
As many series as you need, with your own prefixes and yearly resets. Continue from your old numbering when you switch.
Credit notes and advance invoices
Credit an invoice in one click, issue advance invoices and deduct them on the final invoice automatically.
Recurring invoices
Monthly retainers and subscriptions are created and sent on schedule, without you lifting a finger.
Items, tags and price lists
A catalogue of products and services with coloured tags, plus price lists per customer, country or currency.
Invoices in your customer's language
Documents and emails go out in Slovenian, Croatian, Serbian or English, in any currency.
Bring your history with you
Import invoices you already issued elsewhere, so balances, analytics and payment matching are complete from day one.
Dashboard and analysis
Invoiced, awaiting payment and overdue at a glance, with monthly charts and reports converted to your base currency.
Estimates and customer orders
Send a quote before the work. An accepted estimate becomes an order or an invoice in one click, with the same lines and terms.
Start and up
Cash register
A full-screen till for counter sales in Slovenia and Croatia: tap tiles or scan barcodes, take cash or card, and every receipt is fiscalized. Cashiers see only the till.
Item barcodes and labels
Scan an item's existing barcode or generate one, then print labels for your shelves.
Sending and delivery
Get every invoice to the right inbox, in the right format, and follow up when it's late.
Email with PDF
Send invoices by email with the PDF attached, using email templates you design yourself.
Coming soon
E-invoice exchange network
Send and receive structured e-invoices (eSLOG 2.0 in Slovenia, UBL 2.1 in Croatia, EN 16931) directly between businesses.
Core and up
Send from your own mailbox
Connect Gmail, Microsoft 365 or any SMTP mailbox so invoices come from your own address.
Bulk send and preferred method
Set how each customer wants to receive invoices, then send a whole batch in one go.
Start and up
Payment reminders
Three reminder levels at 3, 14 and 30 days overdue, in the customer's language. You approve before anything is sent.
Delivery history
See when each invoice was created, confirmed, fiscalized, sent and paid, on one timeline.
Supplier bills without the typing
Collect, read, approve and pay what you owe, with the whole team in the loop.
Core and up
AI invoice scanning
Upload a PDF, image or Word file and AI reads the supplier, numbers, dates, totals, VAT and line items.
Core and up
Email inbox connector
Forward supplier emails to your Paply address. Invoices in the attachments are recognised and filed automatically.
Approval workflows
Per supplier or customer: any one approver, everyone, or a set order, each with an optional backup.
Comments and @mentions
Ask a question on the invoice itself and mention a colleague, who gets notified straight away.
SEPA payment files
Select approved bills and export one pain.001 file to upload to your online bank.
Scan-to-pay codes
Pay a single bill by scanning a UPN QR (Slovenia) or HUB3 barcode (Croatia) with your banking app.
Purchase orders
Order from your suppliers in Paply, then match their invoices to the order and see how much is still to be invoiced.
Send to payment
Approved bills go to whoever pays them, with a backup and a pay-by date. They see their own list and mark bills paid.
E-invoice XML import
Received an eSLOG or UBL e-invoice file? Import it and every field is read exactly, on every plan.
Getting paid
Make paying you effortless, then let Paply work out who has paid.
UPN QR on every invoice
Slovenian customers pay by scanning the code in their bank app: amount, IBAN and reference are filled in.
Bank reconciliation
Upload a CAMT.053 or MT940 statement from your bank and payments are matched to open invoices.
Partial payments and overdue tracking
Record full or partial payments and always know what's still owed and what's overdue.
With the mobile app
Card payment links
Show a QR code or share a link and your customer pays by card through your own Stripe account. On Core and up.
With the mobile app
Tap to Pay
Accept contactless cards and phones on your own phone, where available, and the invoice is marked paid. On Core and up.
Multi-currency
Invoice in any currency. Reports convert everything to your base currency.
Fiscalization and compliance
The legal side of invoicing in Slovenia and Croatia, handled as part of issuing an invoice.
FURS fiscalization (Slovenia)
ZOI and EOR codes, business premises and devices, a verification QR code on the invoice and automatic resubmission if FURS is unreachable.
Fiscalization in Croatia
ZKI and JIR from the Tax Administration, a verification QR code on the invoice and a recovery path when the service is down.
Statutory archive
Issued and received invoices are kept for the legal retention period: 10 years in Slovenia and 11 years in Croatia.
Correct VAT breakdown
VAT is grouped by rate the way the tax rules require, and KPD classification codes can be added for Croatian invoices.
VAT threshold watch
For Slovenian companies outside the VAT system, Paply warns you when your turnover approaches the registration threshold.
Start and up
Document management
Store contracts, certificates and other documents, with a reminder 14 days before they expire.
Teams and security
Bring in your colleagues and accountant, and decide exactly what each of them can do.
Roles and permissions
Team members with custom roles, plus read-only users for accountants and managers.
Start and up
Represented companies
Run several companies from one login, each fully separate, for €4.90 a month per company.
Two-factor authentication
Protect every account with an authenticator app, and sign in with Google or Apple if you prefer.
Hosted in the EU
Your data is stored in the European Union (Frankfurt), and credentials you connect are encrypted at rest.
Notifications your way
Choose which events notify you in the app, by email, or (soon) as a push on your phone.
Start and up
Support inside the app
Open a support ticket from wherever you are in Paply. Core and Pro get priority.
Integrations and API
Already invoicing somewhere else? Keep it, and let Paply take care of fiscalization, delivery and the archive.
Core and up
Stripe
Paid Stripe invoices appear in Paply automatically, and card-paid ones are fiscalized for you.
Core and up
Shopify
Paid orders from your Shopify store become invoices in Paply, with no copying by hand.
Core and up
Odoo
Posted Odoo customer invoices are pulled into Paply on a schedule you choose.
Core and up
REST API
Create, send and track invoices from your own ERP or billing system with API keys.
Core and up
Gmail, Microsoft 365 and SMTP
Connect your mailbox once and every invoice email goes out from your own address.
Bank file formats
CAMT.053 and MT940 statements in, SEPA pain.001 payment files out. Works with any bank that supports them.
Ready to make invoicing the easy part?
Set up your company and draft your first invoice in minutes. The Free plan needs no credit card.